Student Readmission to Educational Program Policy

Responsible Unit: Enrollment Services | Executive lead: Provost 
Created: 5/2008 | Reviewed/Revised: 5/2018, 4/4/2023 | Effective: 5/9/2023 
Compliance: RCW 28B.10.270 (1)(c); COCA 9.1; 12.6, NWCCU 2.C.3, 2.G.2; HEA Title IV, Section 484C, CFR 34 Subtitle B Chapter VI 668.18, CAPTE 3G, 4L, 5A, 5B, CODA 4-1, ACOTE A.3.2 
Approving Body: PAC | Classification: Institution-wide 

Policy:  
The academic program faculty adopts, evaluates and upholds admission procedures compatible with University policies and procedures. Previously withdrawn students must apply for readmission at least three months in advance of the time requested for re-enrollment. Students seeking readmission are required to submit all application materials, complete all prerequisite requirements, and meet all technical standards as required by the University and academic program. Readmitted students receive a conditional offer of readmission until all requirements are met. Failure to provide required admission materials will result in a denial or rescinded offer of readmission. Academic programs are responsible for reporting readmission criteria and procedure to the appropriate University office or committee for publication, processing, and secure record keeping. 

MILITARY READMISSION 
Any student whose absence of more than 30 days from PNWU is necessitated by reason of service in the US Armed Forces, National Guard or other military reserve component shall be entitled to readmission upon meeting any eligibility and readmission requirements. 

Such student shall be permitted to withdraw from one or more courses without a failing grade, incomplete or other negative annotation or alteration of grade point average, or be given an incomplete and be permitted to complete the course upon release from active duty, or continue and complete the course for full credit with any absences due to service treated as excused. 
  
Eligibility 
Military readmission applies only to US Military veterans seeking readmission to the program which they previously attended; it does not apply to individuals seeking admission to a different program at PNWU. A student is eligible for readmission under this provision if, during the leave, the student performed or will perform voluntary or involuntary active duty service in the US Armed Forces, including active duty for training and National Guard or Reserve service under federal authority, for a period of more than 30 consecutive days, and received a discharge other than dishonorable or bad conduct, or performed or will perform voluntary or involuntary duty with the national guard or any other military reserve component under state authority for a period exceeding 30 days or is ordered to federal active military service. In general, the cumulative length of absence and all previous absences for military service (service time only) must not exceed five years. 
  
Requirement of Notice 
A student planning to take a leave for military service must give advance written or verbal notice of military service to the dean or dean’s designee, unless such notice is precluded by military necessity. To be readmitted, notice (written or verbal) of intent to re-enroll must be given to the dean or dean’s designee no later than three years after the completion of the period of service. If recovering from a service-related injury or illness, the school must be notified no later than two years after recovery. 

A student who does not submit a timely notification of intent or provide an attestation within the designated time limits may not be eligible for the benefits outlined herein. 

Readmission Requirements 
The school must allow the military student/veteran to re-enroll in the next class or classes in the same program, with the same enrollment status, number of credits, and academic standing as when the student was last in attendance at PNWU. The student may also request a later date of admission or, if unusual circumstances require it, the institution may admit the student at a later date. If the school determines that the student is not prepared to resume the program where he or she left off, the school must make reasonable efforts at no extra cost to the student to enable the student to resume and complete the program. Such reasonable efforts include, but are not limited to, providing a refresher course and allowing the student to retake a pretest, as long as the student does not place an undue hardship on the school. If reasonable efforts are unsuccessful or the school determines that there are no reasonable efforts that the school can take, the school is not required to readmit the student. In evaluating re-admission, PNWU will comply with the requirements of any more beneficial Washington State Law. Upon readmission the dean of the appropriate college will evaluate readiness to resume the education program. 
  
If the program to which the student was admitted is no longer offered, the student must be admitted to the program that is most similar, unless the student requests or agrees to admission to a different program. The re-applicant must provide proof of compliance with minimal technical standards, the codes of academic and behavioral conduct, criminal background check, and drug screen. 

For the first academic year in which the student returns, he or she must be readmitted with the same tuition and fees charges the student was or would have been assessed for the academic year when the student left, unless there are sufficient veterans’ educational benefits or other service member education benefits to pay the increased amount of tuition and fees. For subsequent academic years, the student may be charged the same tuition and fees as other students in the program. 
  
Definitions:  
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Procedures:
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Related Documents:
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Policy Resources

For assistance with policies and procedures contact:

Lori Fulton
lfulton@pnwu.edu