Mail and Packages Policy

Responsible Unit: Procurement and Asset Management | Executive lead: Vice President, Technology and Operations 
Created: 04/14/2020 | Reviewed/Revised: 09/28/2023; 07/08/2025 | Effective: 09/28/2023
Compliance: N/A 
Approving Body: ELT | Classification: Institution-wide 

Policy
Procedures for appropriate postage and safe handling of University mail and packages are set by the Office of Procurement and Asset Management in accordance with local, state, and federal regulations.

Neither employees nor students should have personal mail or packages delivered to PNWU. Mail received at a PNWU address is by default considered business correspondence and as such property of the University. 

PNWU will make its best efforts to sort and deliver mail and packages to the appropriate unit within 48 hours of receipt as outlined below, with the exception of University-wide holidays or closures: 

  • Mail not specifically addressed to a department or person will be opened to determine routing. 
  • Mail addressed to a department or person will be delivered and the unit/office shall determine internal procedures for opening the mail. Exceptions include:
    • Mail suspected of containing a check payable to PNWU will be opened for verification prior to being delivered to Finance, regardless of addressee.
    • Any checks found by other departments in the mail should be documented and delivered to Finance immediately. 

It is the responsibility of each unit to determine the procedures for retrieval of packages once received.set by the Office of Procurement and Asset Management in accordance with local, state, and federal regulations.

Definitions: 
N/A 

Procedures: 
N/A 

Related Documents: 
N/A 

Policy Resources

For assistance with policies and procedures contact:

Dee Dennis
ddennis@pnwu.edu